Circle Call 2021-07-28

Notes

Appols: Chris Croome

Present:

Location

Online at https://ca.meet.coop/b/chr-lna-sxq — 4pm 28th July 2021.

Agenda

• Agree facilitator, agenda & note-taker for the meeting
• Actions from last call, 30th June, the last quorate call
• CoTech membership:
  • Are they all co-ops?
  • Seven appear to be missing from the website? (See the CoTech Page column on the Members wiki page.)
  • Do we need an audit / register of members?
• Next CoTech face-to-face gathering, is it too soon to start thinking about this?
• Network co-ordinator
  • Last time we talked about the usefulness of it, and the long-lasting conversations around the possibility of it, but not much beyond this
  • A job description was drafted in 2017 (https://community.coops.tech/t/cotech-network-coordinator/461)
  • Changes to the job description?
  • A suggestion was made to trial something short-term and see how it went
• Onboarding
  • Recent discussions on this: https://community.coops.tech/t/welcome-on-boarding/640/6
  • Actioning this, a small budget for it?
  • First task for a trial network co-ordinator?
• AOB

Notes

In attendance: Calum Mackervoy - Code-operative Calix - Autonomic Luke - Autonomic Morgan Grey - Independent

   Intros.

   Examination of the agenda.

   Network Coordinator Position
   ->Examination of listing as-is. - Morgan has created a document with questions for herself: Cotech Coordinator - Google Docs
   → Some of the wording is quite fuzzy.
   → £100 from 44 member companies is 50K

→ What would they do? → What is the position for? → Does the coop bring business to the businesses?

   Discussion of emailing Sophie from Happy Dev to discuss an overview of their role and the defined role and responsibilities.
   → Starting small on an email mailing list?
   → Rather than a single role, the responsibilities could be divvied up and members who do the work can be reimbursed from the central funds?

No decision can be made today due to lack of participation, but Morgan remains interested provided not too much of a pay drop.

   Onboarding Process

   → Michael Fignell looking at putting together?
   → Slides to be part of welcome email?
   → > Automatically sent when people join? (no)
   → > Could it be automated?
   → Communications/content design people in the coop?
   → Who does the onboarding and gets people into the system?
   → funding for labor
   → > A applies to join - B says I will claim for their application - B onboards them and claims for X hours helping with their proposal and onboarding.

   Monthly Calls

   What are they for?
   Are they working?
   Are people empowered to make decisions?
   → Meeting requires representatives from 1/3 of the companies present to make any decisions
   → Attendance has been dropping
   → Need to examine what works and what doesn’t - Agile approach?
   Could they be used as an obvious entry point for onboarding of members?

   Final Question arising: Should monthly calls be moved to quarterly?

   Less often than present, likely to attract people who are more burnt out of regular digital meetings
   More often than bi-annual gatherings
   Question to be asked of the wider co-op.

   No AOB raised